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Sun 14th May, 2017

Practical information

####
####> Dear %FirstName%,
####> This email contains useful information for you to know!
####

Still feeling hyped? Good! This email contains some answers to questions we have received and other useful information.

##> FROM ENSCHEDE TO AGORA <##
Arriving in Enschede is not everything, you will still need to get to the Agora! We have updated our ‘How to get to Enschede’ page to include final directions to the Agora! Check it out at the following link:
https://agoraenschede.org/participants/how-to-get-to-enschede/#enschede-agora
On this link, you can find the campus map and detailed addresses of each location, but for your convenience, they are listed here below as well!
General campus address/entrance: Drienerlolaan 5
Gyms: Sportcentrum: De Hems 20
Plenary and sessions: Waaier: Hallenweg 25
Fair: Bastille (atrium): De Hems 10
Opening ceremony: Wilminktheater: Wenninkgaarde 40-42

##> AGORA BOOKLETS <##
Are you fully prepared yet for the Agora? Have you read the booklets yet? If not there is still time! You can find the booklets on the link below. http://intranet.aegee.org/cd/view/3#documents/6389/page:1
You will need to login on your intranet account to access them. On that page, there are several booklets, including information about candidatures, proposals, activity reports, budgets but also the general Spring Agora Enschede Booklet! This last booklet contains the agenda during the event as well as some useful general information to know, this is the one to start with!

##> AGORA TOKENS <##
We are glad to inform everyone that during our entire event it will be possible to pay with the same tokens at the parties! You will be able to buy these Agora tokens (AEGEEuros?) throughout the event and never have to worry about how to pay anymore and on top of that, you can quickly gather tokens from your friends to order a batch of drinks all at once!

##> NOTIFICATIONS <##
We would like to introduce to you the Agora Enschede WhatsApp notification service. This service will provide you with general announcements about the event, and changes in schedule. In order to subscribe to this service please save the Info desk number (+31-622012870) in your contact list. And send the message “AGORA ON” to this number through WhatsApp. This number is will not reply to your messages, do not ask questions to this number 🙂

##> PARTIES <## You might have noticed already, but we are selling party passes! Is your partysquad missing that 1 friend who was not able to attend the full agora? Tell them of this opportunity! Visit our webshop to buy the party pass! You can buy them for each party separate, or simply get access to all of them at once! (Lodging, transport, food, etc not included).
https://agoraenschede.org/shop/
#> €9,- Party pass purchases made before this email can be refunded in favor of a €3,- single day party pass.

##> EUROPEAN NIGHT <##
IMPORTANT: Due to regulations we have to abide, every local is only allowed to bring 1 bottle of strong liquor (15% and up). This bottle has to be handed to the info desk by the end of Friday afternoon.

##> PARTY THEMES <##
On facebook the first 2 party themes have already been disclosed:
Arrival day (23rd) – Welcome to the Netherlands! Dress up as Dutch as you can and join the party at the University’s very own student-run pub, de Vestingbar!
Day one (24th) – P.C.S.A. Incognito Masquerade ball. After the opening ceremony at the beautiful Wilminktheater, we’ll head up to the fancy club ‘t Bölke. Dress up elegant and start this Agora incognito.
#> TIP: Dress up for the plenaries that day, as after the plenaries there will be no time anymore to change before the opening ceremony.

Check the official facebook participants group to find out what the other themes are!

##> GYM <##
We have received some questions when the gym will be opened. The gym will be opened from Tuesday 23rd 23:59 onwards. There will an option to store your luggage earlier and we will make certain to keep you entertained if you arrive earlier 🙂

##> VEGA FRIDAY <##
In order to support the environment and to lessen our footprint on the planet, Friday 26th will be a meat-free Friday! We hope you like veggies because this day you won’t be able to run from them! 😉

##> EXTRA ACTIVITIES <##
After a long day of discussion, would you really just like to just dance it off? We got a salsa workshop for you! One of Enschede’s very own dance associations will quickly teach you how to be a true salsa master on the dance floor Would you rather test your luck? Join the bingo activity instead and see if you are lucky enough to win some cool prizes! The bingo is on Tuesday (23rd), the salsa is on Thursday (25th), both are free, but both have limited places and you can sign up using the form above!
Stay tuned for more activities!

##> QUESTIONNAIRE<##
We would like to ask you once again to fill in our questionnaire if you have not already done so. It has some important additional information about topics such as arrival and departure time, special needs and technology matters.

##>
##> https://goo.gl/forms/O45R7YONY0hoMDQH3
##>

##> CONTACT <##
Follow our facebook page:
https://www.facebook.com/agoraenschede/
Join the participant’s group:
https://www.facebook.com/groups/springagoraenschede2017/
Check out our FAQ:
https://agoraenschede.org/participants/faq/
Send us an email:
incoming@agoraenschede.org

We are still hard at work at providing you the best Agora experience possible, if you have any awesome tips or just want to have a talk with us be sure to contact us!

On behalf of the organizing team of the Spring Agora Enschede 2017 – Dare to Act,
Derk Snijders – Incoming responsible


Spring Agora Enschede 2017
www.agoraenschede.org
info@agoraenschede.org
tel: +31 (0)53-4321040
fax: +31 (0)53-4346241

Tue 02nd May, 2017

Confirmed!

####
####> Dear %FirstName%,
####> Your participation in the Spring Agora Enschede is confirmed!
####

This email serves as a confirmation of your participation for the Spring Agora Enschede 2017, as well as some general information, but mostly a warm welcome to all of you!

##> QUESTIONNAIRE<##
We would like to ask you to fill in our questionnaire, it has some important additional information about topics such as arrival and departure time, special needs and technology matters.

##>
##> https://goo.gl/forms/O45R7YONY0hoMDQH3
##>

##> EXTRA ACTIVITIES <##
After a long day of discussion, would you really just like to just dance it off? We got a salsa workshop for you! One of Enschede’s very own dance associations will quickly teach you how to be a true salsa master on the dance floor.
Would you rather test your luck? Join the bingo activity instead and see if you are lucky enough to win some cool prizes! The bingo is on Tuesday (23rd), the salsa is on Thursday (25th), both are free, but both have limited places and you can sign up using the form above!

Stay tuned for more activities!

##> FROM ENSCHEDE TO AGORA <##
Arriving in Enschede is not everything, you will still need to get to the Agora! We have updated our ‘How to get to Enschede’ page to include final directions to the Agora! Check it out at the following link: https://agoraenschede.org/participants/how-to-get-to-enschede/#enschede-agora

##> CONTACT <##
Follow our facebook page:
https://www.facebook.com/agoraenschede/
Join the participant’s group:
https://www.facebook.com/groups/springagoraenschede2017/
Check out our FAQ:
https://agoraenschede.org/participants/faq/
Send us an email:
incoming@agoraenschede.org

We are still hard at work at providing you the best Agora experience possible, if you have any awesome tips or just want to have a talk with us be sure to contact us!

On behalf of the organizing team of the Spring Agora Enschede 2017 – Dare to Act,
Derk Snijders – Incoming responsible


Spring Agora Enschede 2017
www.agoraenschede.org
info@agoraenschede.org
tel: +31 (0)53-4321040
fax: +31 (0)53-4346241

Thu 20th Apr, 2017

Payment deadline extended until April 26th

####
####> Dear %FirstName%,
####> We have extended the deadline to confirm your participation until April 26th
####

Your participation for the Spring Agora Enschede 2017 is not yet confirmed, this can have a number of reasons:

#> You have just recently paid the fee and we still need to process it
> Thank you! you should receive an email about your confirmation soon

#> You have not paid the fee yet
> You have until April 26th to confirm your participation, this is final.

#> You have already contacted us about payment
> If we made arrangements with you, those still hold.

 
##> CONFIRMING YOUR APPLICATION <##
Your participation is only confirmed by paying the fee, without confirming you will not be allowed to participate in the Agora. Confirming your participation is done on our webshop by buying the Agora Fee item. The fee is €50 when in need of a visa, and €55 for non-visa participants. Besides that, there is a €5 deposit included for an Agora drinking cup that can be returned to you if you hand in your cup at the end of the event (see below for more information).

>You have until April the 26th (including) to pay your fee.

 
##> WEBSHOP <##
We have set up a webshop on our site to make it as easy as possible to pay the fee and even order other products! You can find the webshop on the following page: https://agoraenschede.org/shop. Please read the instructions on that page before buying. During checkout, you are required to enter valid information and agree to our terms and conditions. We have a number of payment options, each with their own additional fee, pay attention to this when making a choice. If you have more questions check out the webshop section of the FAQ page (https://agoraenschede.org/participants/faq/).

We would like to highlight the following items on our webshop:
AGORA FEE – Buy this to pay the agora fee and confirm your participation, you can buy it here:
https://agoraenschede.org/shop/agora-fee-full-price/
CREATE AN ACCOUNT – Create a free account for bidding in auctions.
AGORA T-SHIRT – Buy your very own Agora T-Shirt!
AUCTIONS – We have several products which you can bid on in our webshop such as dates with some of the organizers, a food fast lane and a tour of the AEGEE-Enschede office. When the bidding time expires the highest bidder gets the product!

 
##> CREDITCARD <##
If you were having issues with our payment options: Credit card payment is now fully live and working!
If you still have trouble paying the fee, be sure to contact us.

 
##> CUP DEPOSIT <##
We received some questions about the Agora cup, so here’s a small clarification:
In order to not waste plastic during the event, we chose to provide a cup to all participants that will be used to serve drinks in. In order to provide this cup, we ask you to pay a deposit of €5, which will be returned to you if you hand in the (undamaged) cup at the end of the event. However, we highly encourage you to keep the cup as a souvenir to remember this Agora by! Besides this, you can keep reusing it instead of using throwaway cups as an easy way to limit your carbon footprint. You can see an image of the cup, along with more information, here:
https://agoraenschede.org/2017/04/14/agora-cups/

The €5 for the cup is included with paying the fee in the webshop.

 
##> VISA <##
Please see the visa mail log if you have questions related to visa.
https://agoraenschede.org/participants/information-mails/visa-mails/

 
##> MORE INFORMATION <##
Once again I want to point you to our email log, where you can easily see all the previously sent emails (especially useful in case you have not received earlier emails!).
You can find the log for normal information emails here:
https://agoraenschede.org/participants/information-mails/
Additionally, as previously stated, if you have any questions be sure to check our FAQ page before sending an email!
https://agoraenschede.org/participants/faq/
On behalf of the organizing team of the Spring Agora Enschede 2017 – Dare to Act,
Derk Snijders – Incoming responsible


Spring Agora Enschede 2017
www.agoraenschede.org
info@agoraenschede.org
tel: +31 (0)53-4321040
fax: +31 (0)53-4346241

Wed 19th Apr, 2017

Visa letter final version

####
####> Visa letter final version
####

Hello everybody,
This email contains the final version of the visa letter attached. We will send this tomorrow through postal service to you (unless you indicated you only require a digital version).

##> Delivery duration
You can check the duration of the delivery on the following link:
https://www.postnl.nl/versturen/pakket-versturen/pakket-buitenland/buitenlandse-verzendvoorwaarden/verzendvoorwaarden-per-land/
Unfortunately, I was unable to find this information in English, the following PDF contains the information (accessible through the above link as well)
https://www.postnl.nl/Images/Overkomstduur_tcm10-22041.pdf?version=3
Please look for your country and check the priority column. If this is not in time for you please contact us as soon as possible to see if we can offer you an extra fast delivery (the extra costs of this will be on you).

##> Payment
If you have already paid the fee, awesome!
If not, the following is for you:
By now the credit card payment option in the webshop is live and working, if you have not yet done so give it a try! (make sure you select visa as participant option!) If that does not work for you please see if you can ask a friend to pay for you. If that is not possible contact us at visa@agoraenschede.org.

##> Check your letter
As always, please check the following:

Attached to this email is a personal invitation letter in .pdf for the Agora, it is very important to check this carefully. You should read it to be aware of its content and especially check if your information in the letter is correct. The letter is made using the data from zeus (from your application) and using a technique called mail merging to place your personal information in a template letter.
Please take special care in checking the following:
#> The start and end date of the visa (this is when you first enter and leave a Schengen country)
#> The embassy to which the letter is directed
#> Please check if the address is correctly split over lines (this was very hard for us since we cannot read the address 🙂 )
#> Your personal information, every field should be identical to what is on your passport.

##> Visa mail log
Finally, especially for the newly included people, you can find a mail log of all the emails send on our website: https://agoraenschede.org/participants/information-mails/visa-mails/
Please read the earlier emails as well, if you have not yet done so.

##> Questions?
If you have questions please have a look at the FAQ section first, if that does not answer your questions send an email to visa@agoraenschede.org
https://agoraenschede.org/participants/faq/

See you soon!

Derk Snijders,
Visa Responsible Agora Enschede
visa@agoraenschede.org

Spring Agora Enschede 2017
www.agoraenschede.org
info@agoraenschede.org
tel: +31 (0)53-4321040
fax: +31 (0)53-4346241

Tue 18th Apr, 2017

Final payment reminder

####
####> Dear %FirstName%,
####> Your participation in the Spring Agora Enschede requires action!
####

In this email we would like to remind you that your current status for the Spring Agora Enschede 2017 is still ‘accepted’, this means that your participation is not yet confirmed.
This can have a number of reasons:

#> You have just recently paid the fee and we still need to process it
> Thank you! you should receive an email about your confirmation soon

#> You have not paid the fee yet
> HURRY UP! ONLY 1.5 DAYS LEFT to pay the fee and confirm your participation!

 
##> CONFIRMING YOUR APPLICATION <##
Your participation is only confirmed by paying the fee, without confirming you will not be allowed to participate in the Agora. Confirming your participation is done on our webshop by buying the Agora Fee item. The fee is €50 when in need of a visa, and €55 for non-visa participants. Besides that, there is a €5 deposit included for an Agora drinking cup that can be returned to you if you hand in your cup at the end of the event (see below for more information).

>You have until April the 19th (including) to pay your fee (1.5 days left!). If you have not paid by then you are not allowed to come to the Agora.

 
##> WEBSHOP <##
We have set up a webshop on our site to make it as easy as possible to pay the fee and even order other products! You can find the webshop on the following page:
https://agoraenschede.org/shop. Please read the instructions on that page before buying. During checkout, you are required to enter valid information and agree to our terms and conditions. We have a number of payment options, each with their own additional fee, pay attention to this when making a choice. If you have more questions check out the webshop section of the FAQ page (https://agoraenschede.org/participants/faq/).

We would like to highlight the following items on our webshop:
AGORA FEE – Buy this to pay the agora fee and confirm your participation, you can buy it here:
https://agoraenschede.org/shop/agora-fee-full-price/
CREATE AN ACCOUNT – Create a free account for bidding in auctions.
AGORA T-SHIRT – Buy your very own Agora T-Shirt!
AUCTIONS – We have several products which you can bid on in our webshop such as dates with some of the organizers, a food fast lane and a tour of the AEGEE-Enschede office. When the bidding time expires the highest bidder gets the product!

 
##> NEW: CREDITCARD <##
If you were having issues with our payment options: Credit card payment is now fully live and working!
If you still have trouble paying the fee, be sure to contact us.

 
##> CUP DEPOSIT <##
We received some questions about the Agora cup, so here’s a small clarification:
In order to not waste plastic during the event, we chose to provide a cup to all participants that will be used to serve drinks in. In order to provide this cup, we ask you to pay a deposit of €5, which will be returned to you if you hand in the (undamaged) cup at the end of the event. However, we highly encourage you to keep the cup as a souvenir to remember this Agora by! Besides this, you can keep reusing it instead of using throwaway cups as an easy way to limit your carbon footprint. You can see an image of the cup, along with more information, here:
https://agoraenschede.org/2017/04/14/agora-cups/

The €5 for the cup is included with paying the fee in the webshop.

 
##> VISA <##
Please see the visa mail log if you have questions related to visa.
https://agoraenschede.org/participants/information-mails/visa-mails/

 
##> MORE INFORMATION <##
Once again I want to point you to our email log, where you can easily see all the previously sent emails (especially useful in case you have not received earlier emails!).
You can find the log for normal information emails here:
https://agoraenschede.org/participants/information-mails/
Additionally, as previously stated, if you have any questions be sure to check our FAQ page before sending an email!
https://agoraenschede.org/participants/faq/
On behalf of the organizing team of the Spring Agora Enschede 2017 – Dare to Act,
Derk Snijders – Incoming responsible


Spring Agora Enschede 2017
www.agoraenschede.org
info@agoraenschede.org
tel: +31 (0)53-4321040
fax: +31 (0)53-4346241

Fri 14th Apr, 2017

Agora Cups

We received some questions about the Agora cup, so here’s a small clarification:
In order to not waste plastic during the event, we chose to provide a cup to all participants that will be used to serve drinks in. In order to provide this cup, we ask you to pay a deposit of €5, which will be returned to you if you hand in the (undamaged) cup at the end of the event. However, we highly encourage you to keep the cup as a souvenir to remember this Agora by! Besides this, you can keep re-using it instead of using throwaway cups as an easy way to limit your carbon footprint. You can see an image of the cup here:

Don’t forget to confirm your participation before the 19th of April in our shop: https://agoraenschede.org/shop/

Tue 11th Apr, 2017

Payment reminder & newly accepted

####
####> Dear %FirstName%,
####> Your participation in the Spring Agora Enschede requires action
####

In this email we would like to remind you that your current status for the Spring Agora Enschede 2017 is still ‘accepted’, this means that your participation is not yet confirmed.
This can have a number of reasons:
#> You were accepted later by the chair team, this is your first email from us!
> Read further below for some more information

#> You have just recently paid the fee and we still need to process it
> Thank you! you should receive an email about your confirmation soon

#> You have not paid the fee yet
> Hurry up! Only 7 days left to pay the fee and confirm your participation.

 
##> INFORMATION MAIL LOG<##
Once again I want to point you to our email log, where you can easily see all the previously sent emails (especially useful in case you have not received earlier emails!).
You can find the log for normal information emails here:
https://agoraenschede.org/participants/information-mails/
Additionally, as previously stated, if you have any questions be sure to check our FAQ page before sending an email!
https://agoraenschede.org/participants/faq/

 
##> VISA <##
If you are in need of a visa you should have received an email informing you about the process by now, even if you were accepted later. Please check your spam folders, search for @agoraenschede.org emails and if you cannot find it make sure to inform us so we can fix this!
Additionally, there is also a visa information mail log which can be found here:
https://agoraenschede.org/participants/information-mails/visa-mails/

 
##> CONFIRMING YOUR APPLICATION <##
Your participation is only confirmed by paying the fee, without confirming you will not be allowed to participate in the Agora. Confirming your participation is done on our webshop by buying the Agora Fee item.

##>You have until April the 19th to pay your fee (1 week left!). If you have not paid by then you are not allowed to come to the Agora.

 
##> NEW: CREDITCARD <##
We were made aware of certain people having issues paying the fee due to them not having a payment option available for them, we have worked to resolve this and are in the process of adding a new payment option with a simple credit card to the shop! We are currently waiting on our payment gateway to process our request, payment with a credit card should be available hopefully by tomorrow!
If you still have trouble paying the fee, be sure to contact us.

 
##> WEBSHOP <##
We have set up a webshop on our site to make it as easy as possible to pay the fee and even order other products! You can find the webshop on the following page:
https://agoraenschede.org/shop. Please read the instructions on that page before buying. During checkout, you are required to enter valid information and agree to our terms and conditions. We have a number of payment options, each with their own additional fee, pay attention to this when making a choice. If you have more questions check out the webshop section of the FAQ page (https://agoraenschede.org/participants/faq/).

We would like to highlight the following items on our webshop:
AGORA FEE – Buy this to pay the agora fee and confirm your participation, you can buy it here:
https://agoraenschede.org/shop/agora-fee-full-price/
CREATE AN ACCOUNT – Create a free account for bidding in auctions.
AGORA T-SHIRT – Buy your very own Agora T-Shirt!
AUCTIONS – We have several products which you can bid on in our webshop such as dates with some of the organizers, a food fast lane and a tour of the AEGEE-Enschede office. When the bidding time expires the highest bidder gets the product!
On behalf of the organizing team of the Spring Agora Enschede 2017 – Dare to Act,
Derk Snijders – Incoming responsible


Spring Agora Enschede 2017
www.agoraenschede.org
info@agoraenschede.org
tel: +31 (0)53-4321040
fax: +31 (0)53-4346241

Tue 11th Apr, 2017

Visa mail – 3

####
####> Visa letter version 3
####

Hello everybody,
A new visa email! 😀

##> Fixes:
– The letter is not with official Agora Enschede letter background (the same as the physical letter will be printed on!)
– Signatures are added!
– In some cases, we have updated the dates
– Removed a trailing ‘(‘

 
##> Payment
We have looked further in the payment situation and have been working on enabling a new payment option: credit card. This payment option should be available hopefully by tomorrow (we are currently waiting for the payment gateway to process our request). Please check if this is possible for you and if possible pay the fee using this method, even if you have previously sent us your participation proof (ie flight tickets). It is easier for us to manage if as much as possible goes through our webshop.

If paying with a credit card is still not an option for you, the following agreement still holds:
If you can provide us with proof of participation (flight tickets would be best for this) you can pay the fee on arrival (€55,-). Thus to confirm your participation please send your proof to visa@agoraenschede.org.

 
##> Check your letter
This counts for everyone, but especially for the people that have not yet received a visa email earlier, please check the following:

Attached to this email is a personal invitation letter in .pdf for the Agora, it is very important to check this carefully. You should read it to be aware of its content and especially check if your information in the letter is correct. The letter is made using the data from zeus (from your application) and using a technique called mail merging to place your personal information in a template letter.
Please take special care in checking the following:
#> The start and end date of the visa (this is when you first enter and leave a schengen country)
#> The embassy to which the letter is directed
#> Please check if the address is correctly split over lines (this was very hard for us since we cannot read the address 🙂 )
#> Your personal information, every field should be identical to what is on your passport.

 
##> Visa mail log
Finally, especially for the newly included people, you can find a mail log of all the emails send on our website: https://agoraenschede.org/participants/information-mails/visa-mails/
Please read the earlier emails as well, if you have not yet done so.

 
##> Physical letter
We will soon send you the physical letter, we will be assuming that all letters are checked and correct at that point (you will receive a final email giving you one last chance to check before that). However, if having a digital version of our invitation letter is enough for you please inform us of this (If you did so already I would kindly like to ask you to do so again).

 

##> Questions?
If you have questions please have a look at the FAQ section first, if that does not answer your questions send an email to visa@agoraenschede.org
https://agoraenschede.org/participants/faq/
See you soon!

 

Derk Snijders,
Visa Responsible Agora Enschede
visa@agoraenschede.org

Spring Agora Enschede 2017
www.agoraenschede.org
info@agoraenschede.org
tel: +31 (0)53-4321040
fax: +31 (0)53-4346241

Sun 09th Apr, 2017

Visa mail – 2

####
####> Visa letter v2
####

Hello everybody,

First of I want to say I messed up the subject line of the previous email, sorry for that 🙂
Secondly: The new version of the visa letter is attached.

##> Fixes:
– Leading zeros are now correctly kept.
– Passport issuing date is no longer identical to the expiration date.
– Some embassy address fixes.

Please keep in mind that all of these documents are made using a single template, therefore I was unable to resolve some conflicting feedback (in formatting), this however did not seem to bit of an issue. Please let me know if it is.

##> Payment
We were made aware of some payment issues experienced by you, therefore we have agreed on the following arrangement: If you can provide us with proof of participation (flight tickets would be best for this) you can pay the fee on arrival (€55,-). Thus to confirm your participation please send your proof to visa@agoraenschede.org.

##> Signatures
Finally, I am aware of your requests for adding the signatures to the letter, however I am unable to do this right now. I decided to send this improved version of the visa letter first, and follow up with a more complete version including signatures and official Agora letter paper later.

See you soon!

Derk Snijders,
Visa Responsible Agora Enschede
visa@agoraenschede.org

Spring Agora Enschede 2017
www.agoraenschede.org
info@agoraenschede.org
tel: +31 (0)53-4321040
fax: +31 (0)53-4346241

Thu 06th Apr, 2017

Visa mail – 1

####
####> Visa information
####

Dear visa participant,
In this email we want to inform you about the visa procedure and initiate the process.

We would like to make you aware of our visa page on our website where the entire process is laid out, we recommend you to read it fully. Additionally, there is a visa section at the FAQ page.
https://agoraenschede.org/participants/visa/
https://agoraenschede.org/participants/faq/

##> First checks
Receiving this email means that you have indicated that you are in need of a visa when applying through zeus. Please let us know if you are not in need of a visa, but also if you know of someone else who is in need of a visa but did not indicate so or did not receive this email. You can find out if you need a visa on our visa page.

##> Visa procedure in short
Taken from our visa page:
To apply for a visa you need to fill in an application form and bring this form along with possible other documents (identification) to a Dutch embassy. We will send you a personal invitation letter to accompany this application and increase the success rate. Applying for such a visa in most cases requires being physically present at the embassy at one point, to verify your identity. After you have done this you will get the result and know whether you can enter the Netherlands or not. Further official information can be found here:
https://www.government.nl/topics/visa-for-the-netherlands-and-the-caribbean-parts-of-the-kingdom

##> Confirming your participation
Confirming your participation of the Agora goes just as for non-visa applicants, with the one difference that you are allowed to choose ‘visa’ as the participant type, giving you a €5,- discount! If you run into problems with your payment be sure to let us know well in time.

##> Visa letter
Attached to this email is a personal invitation letter in .pdf for the Agora, it is very important to check this carefully. You should read it to be aware of its content and especially check if your information in the letter is correct. The letter is made using the data from zeus (from your application) and using a technique called mail merging to place your personal information in a template letter.
Please take special care in checking the following:
The start and end date of the visa (this is when you first enter and leave a schengen country)
The embassy to which the letter is directed
Please check if the address is correctly split over lines (this was very hard for us since we cannot read the address 🙂 )
Your personal information, every field should be identical to what is on your passport.

##> Next step
If you find changes are needed please respond to this email with the new or corrected information no later than tuesday April 11. After this we will send you our final letter through email and through postal services after which it is up to you to complete the visa request.

##> More information
If you are looking for more information have a look at the following sites:
https://www.netherlandsandyou.nl/travel-and-residence/visas-for-the-netherlands/applying-for-a-short-stay-schengen-visa
http://www.vfsglobal.com/

##> IMPORTANT NOTICE <##
At the very moment of writing the dutch government decided to overhaul the sites of the embassies. This resulted in dead links and missing information, making it very hard for us to find information about the embassies, it is an extreme inconvenience. We ask all of you to take this in consideration and help us with this problem. Because of this, please check if the address of the embassy is correct and maybe try to find information in your local language, let us hope the government fixes this as fast as possible.

##> Questions?
If you have questions please have a look at the FAQ section first, if that does not answer your questions send an email to visa@agoraenschede.org

See you soon!

Derk Snijders,
Visa Responsible Agora Enschede
visa@agoraenschede.org

Spring Agora Enschede 2017
www.agoraenschede.org
info@agoraenschede.org
tel: +31 (0)53-4321040
fax: +31 (0)53-4346241

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