With this blog, you’ll be informed about the progress of organizing the Spring Agora Enschede 2017. Every now and then a post will be published and you’ll be updated about everything regarding this amazing event. If you have questions regarding these blogposts you are always welcome to send us your questions to firstname.lastname@example.org. Enjoy reading!
Hello everyone and welcome to the Netherlands! On your arrival day we’d like to introduce you to the Netherlands. Maybe you’ve already heard of it, but we have beautiful tulips, delicious stroopwafels (those cookies), wooden shoes (klompen), windmills and of course BEER! The best beer you can get in the Netherlands is Grolsch, which is produced in Enschede. Luckily, you’ve come to the right place to taste it. So dress up as Dutch as you can and join the party at the University’s very own pub, de Vestingbar!
Wednesday 24th of May P.C.S.A. Incognito Masquerade ball
Have you ever tried to be incognito? Some gents at AEGEE-Enschede are incognito all the time, ever since they joined the fraternity P.C.S.A Incognito. For most of us, this is a quite difficult to accomplish, due to them only inviting a few to join them each year. However, tonight we can all be incognito! Ever tried to be someone else? Do you want to pull a prank on someone without them knowing who you are? After the opening ceremony at the beautiful Wilminktheater, we’ll head up to the fancy club ‘t Bölke. Dress up elegant and start this Agora incognito.
Thursday 25th of May Beach party
The 25th of May is Ascension Day! Maybe it’s a little bit odd to throw a beach party on this day, but for us Dutchies it isn’t that weird! On Ascension Day a lot of people go out of bed at 3 AM to sing and dance barefoot in a field of grass. This is called ‘dauwtrappen’. After dauwtrappen, to get warm again, there are many bonfires at the beach. So now you know where our theme comes in. So dress up in your favorite beach outfit and come to club Merlijn for a great beach party! However, just a bikini or a Speedo can be a little bit too cold 😉
Friday 26th of May 30 shades of AEGEE-Enschede
This year AEGEE-Enschede has its sixth lustrum, which means we are celebrating our 30th birthday. To celebrate this memorable year we are bringing sexy back with the theme ‘30 shades of AEGEE-Enschede’. Unleash your inner Ana or Christian and get wild! This sexy party is in de Pakkerij, when you are there, don’t forget to visit our own pub Asterion, which is on the ground floor!
Saturday 27th of May European Night
It’s the night we all know; the European Night! At this end of the Agora Enschede, we’d like to bring everyone just a little closer then we already are. Everyone brings some food and drinks from their home country so we all can enjoy it. This is your last chance to party in Enschede, so don’t miss it! There will be an afterpary in the Vestingbar.
It’s been a while since we’ve written a progress update, which is due to the fact that things have been busy around here! Logically, a lot has happened since the last update, let me inform you.
The whole process of applications and confirmations is over now and we can finally order all the important things for you. The cups, the participants’ shirts and other merchandise is being purchased as we speak. Also, the contracts regarding the food are signed and the menu has been picked. The food will be delicious, I can guarantee! All plenary rooms and sleeping facilities are finalized and the hot showers are waiting for you. Also, the keychords and badges are being designed and printed. All the things you have to think of when organizing such an event. The auction in the webshop has been successful and some of the lucky winners won’t have to stand in line for their food. Also, the wake-up music and the dates are going strong! The bidding is still open, so take a look at the webshop for the bidding items if you’re interested.
The whole program and the script are really coming together and the Logistics Committee has been working hard to find helpers and put them in their own developed system. Every time slot, all materials needed, all stakeholders involved, all details are thoroughly thought through. Also, the Social Program Committee has been busy arranging all the fun things for you. They managed to arrange amazing party locations and have typical Dutch games planned, they will make sure you will have the time of your life! It’s great to see the effort of all these people, who all together will make sure the Spring Agora Enschede will be unforgettable for all of you!
We received some questions about the Agora cup, so here’s a small clarification:
In order to not waste plastic during the event, we chose to provide a cup to all participants that will be used to serve drinks in. In order to provide this cup, we ask you to pay a deposit of €5, which will be returned to you if you hand in the (undamaged) cup at the end of the event. However, we highly encourage you to keep the cup as a souvenir to remember this Agora by! Besides this, you can keep re-using it instead of using throwaway cups as an easy way to limit your carbon footprint. You can see an image of the cup here:
The application period is officially over and the Chair Team has decided. They accepted 775 participants! See if you are accepted in Zeus on the following page: https://www.zeus.aegee.org/statutory/ag1705/participants.php. It is now time to confirm your application and officially become a participant of the Spring Agora Enschede! You can do this in our webshop, which is now online. You can also buy your participant shirt or air mattress or bid on several auction items like a VIP room or a date with the president of AEGEE-Enschede. Take a look here: https://agoraenschede.org/shop/.
Due to financial difficulties, we had to relocate the plenary room to the gyms. This change of venue had the consequence that the organization of Spring Agora Enschede 2017 will have to place their own chairs for Agora participants during the plenaries. Unfortunately, we will not be able to provide chairs for all the participants. We can only guarantee chairs for the first 300 participants that confirm their participation in this Agora. Confirmation opens in the upcoming days!
For all participants that do not obtain a chair provided by us, we recommend bringing your own chair to avoid having to sit on your sleeping mattress throughout the entire event.
We are still working to overcome this inconvenience but trust you understand the situation.
Anne-Fleur (External Affairs): “Hey everyone! As the final member of the core team it is my turn to introduce myself. My name is Anne-Fleur and I am nineteen years old. I am a second year European Public Administration student at the University of Twente. The name of my study reveals it a bit already, but I am very interested in the Europe (and the European Union) and everything that has something to do with it. Therefore, this is my second year as a member of AEGEE-Enschede. My interest in Europe is one of the biggest reasons why I am a member of the core team of the Spring Agora Enschede. As a member of this team I am, together with Luuk Geurts, responsible for the External Affairs. The Spring Agora Enschede is the first AEGEE-Europe event that I will experience and I am really looking forward to it. I hope that you all are just as excited as I am and I hope to see you in May!”
Ralph (Logistics): “Hey everyone, I’m up next to introduce myself! I’m Ralph, Responsible for logistics and the communication between the core team and the logistics committee. I am 25 years old and a sixth year member of AEGEE. I’m busy finishing my bachelor of Advanced Technology and will start my master in Biomedical Engineering next year. In my years as an AEGEE member I’ve done several committees in Enschede and I have been a member of the pub board of Asterion. Although I have been a member of AEGEE for quite some time I hadn’t made the step to European events yet so this Agora is a great opportunity for me to finally become active on a European level. As Logistics responsible my main responsibilities will be to make sure everything runs smoothly during the agora, both in the open and behind the scenes. I’m looking forward to meeting you all in May!”
Wietske (Logistics & Vice President): “Hi all! For the ones who do not know me: my name is Wietske, I am 22 years old and I study Media, Information & Communication in Enschede. Last year, I was President and European Affairs of AEGEE-Enschede and this year I am organising the Spring Agora Enschede 2017. After attending 7 Agorae and several EBM’s/EPM’s I am so looking forward to welcome you all here in Enschede.
Besides being Vice-Organiser of the Core Team, I am also the Core Team Responsible for the Social Programme Committee. So, if you have any complaints about the parties I am afraid you have to blame me. But, the parties will be awesome, so no complaints please!
Derk’s nickname after the EPM in Zagreb was Tall Dutch Guy, I am afraid my nickname will be Tall Dutch Girl, because that’s how you can recognize me. Being tall and enthusiastic! If you have any questions, feel free to ask. If you want to experience my sarcasm moods, feel free to ask. If you want to attend Spring Agora Enschede: Dare to Act and apply now! Enjoy your weekend and I see you in May!”
Luuk(External Affairs): “Dear AEGEE people, I’m proud to present myself to you as one of the organizers of the Spring Agora Enschede 2017! I’m Luuk, the External Affairs of the core team. I’m 25 years old and after I finished my Bachelor International Business Administration, I started with the Master Business Administration, of which only the thesis is left. After attending the Spring Agora Bergamo, I got so enthusiastic that I wanted to organize an Agora too! The External Affairs position is about everything where we collaborate with partners, lodging, rooms, etcetera.
At AEGEE-Enschede I’ve been involved in several committees and the last years I’m part of the audit committee. Besides AEGEE I contributed to the student life as a board member of my study association, and I’ve been elected as a member of the representative student body to the Board of Directors of the University of Twente for two consecutive years.
I hope you want to change the world, with lots of energy…DARE TO ACT!”
Adrian(Logistics): “Hey everybody! I would like to introduce myself to you: I am Adrian and responsible for Logistics for the Spring Agora Enschede. I am 19 years old and a second year AEGEE member as wel as an second year student at the Saxion University of applied sciences, where I study Commercial Economics. Besides my study I am very active at AEGEE; work in committee’s, organising activities with my fraternity, bartender at our pub Asterion, playing guitar in the AEGEE band and now organising the Spring Agora! As a member of the core team I am responsible for logistics of the event, so I will make sure that everybody and everything is in the right place at the right time. The Agora will be my first experience with an AEGEE-Europe event, and I am very curious but also very excited to see what the Agora has in store for me. I hope to see you all in Enschede this spring!”
Although most students in the Netherlands are on holidays this week, we are still working on all kinds of things. We are happy to tell you the subcommittee for the social program (email@example.com) already has picked out all the locations for the parties and came up with great themes. Knowing this, we are already excited to put on our costumes and party all night long. Are we making you guys curious?! The themes will be announced on this website in a few weeks, so be sure to check back regularly! The subcommittee responsible for the logistics (firstname.lastname@example.org.) has coded their own program to manage all the time slots, participants and activists to make sure everyone is at the right location at the right time. We see the event coming together more and more by making these estimations and really thinking critically through the entire program.
The core team meanwhile has been busy with making adjustments to the website (webshop is in progress!) and making sure all the possible participants have the information they need to register. Applications will open in 4 days(!!!), so we are preparing ourselves for all the questions that will arise and making sure we have all the answers. By the way, if you have any questions take a look at the FAQ! Another very important aspect we are working on: picking out the food you will eat during the event. Last but not least we are putting together an awesome opening ceremony with lots of fun Dutch acts and interesting speakers.
Roel(Treasurer): “Hey, let me introduce myself. I am Roel and the treasurer of the Spring Agora Enschede. I am 21 years old and a 4th year member of AEGEE-Enschede. I have almost finished my bachelor of Industrial Engineering and Managament and look forward to start my master. In the past 4 years I have attended the Autumn Agora Cagliari and the Spring Agora Asturias as a delegate. Besides that I took part in several committees of AEGEE-Enschede. As the treasurer of the Agora I am responsible for the finances. We all want the participants fee to be as low as possible and that makes my job all the more difficult. We hope to give you the most value for your money as possible, balancing between shortening on some activities and spending some extra on others. I hope to see you all in May to enjoy the event yourself!”
Renske(PR & Contact AEGEE-Enschede): “Hello AEGEE people! Finally my time has come to introduce myself to you all and I’m gladly doing so. Hi, I’m Renske! I am the current president of AEGEE-Enschede and also member of the core team of the upcoming Agora. What am I doing on a regular day? I put my studies (Industrial Design) on hold for a year to spend my time fully on AEGEE, which means I’m at our office everyday making sure everything within AEGEE-Enschede runs smoothly. For example, I’m responsible for the communication with our Pub Board and I’m involved with our Yearbook committee. Of course, I’m also trying to manage my enthusiastic fellow Board members and making sure all of our members are enjoying our activities. In the core team of the Agora I’m partly responsible for PR and fully responsible for all matters AEGEE-Enschede. So, if you’re reading a blog post on our website, it was most probably me behind the computer. In the past half a year I went to the Agora in Chisinau and a Network Meeting in Belgrade where I met awesome AEGEE people. I hope and expect to meet many more this Spring in Enschede! See you there.”
Tom(President): “Hello everybody! My name is Tom, the main coordinator of Spring Agora Enschede, and I’m the first member of the core team to introduce myself to you. I’m a student of industrial design and in t he past I’ve been in the board of AEGEE-Enschede, Chairperson of the Agora for two years, and now I’m leading the team that will make the upcoming agora an unforgettable experience. My responsibilities as main organiser are to make sure the whole team stays motivated, everyone sticks to the schedule and all tasks are done. I’m also in charge of the conference part of this Agora, which means I’m in contact with possible speakers. I hope you’ve got an idea of what I do, and I hope to see you all in Enschede in May!”
Derk(Secretary, Incoming & Outcoming Responsible, IT, Visa Responsible): “Heya! I am Derk and this is going to be my attempt to introduce myself to you. I am 23 years old, third-year member of AEGEE-Enschede and the Secretary, Incoming responsible and Visa responsible. And IT responsible. And Outgoing responsible. Yes, those are quite a lot of responsibilities, but I am ready to take them up! I have tricked the committee in taking turns on taking minutes which takes away a lot of work already from me. Aside from that Incoming and Outgoing responsible is close to casually chatting with the network, I will just redirect the hard questions. Jokes aside, 4 functions does not mean 4 times the work, these functions are quite well compatible with each other. We are a very lovely committee and share the work among each other.
I have been chair IT in Agora Chisinau and have just finished my year as a pub board member of Asterion, AEGEE-Enschede’ s own pub. Being done drinking beer, having only 4 functions was obviously not enough of a challenge for me, so I will also be going to the AEGEE-Europe head office in Brussel to annoy the CD with my many attempts at being funny, also I will be doing some IT things there. If you have been paying attention you might notice lots of IT work, and I haven’t even mentioned my study, which is also IT! I have finished my bachelor in computer science at the University of Twente and have decided to pick up some practical experience while making AEGEE a better place. I am a typical dutch person, being 2 meters tall!, and my favorite color is green. Also, I am represented by a I3anana on the internet. If you have any questions about the agora, me, what those cookies are doing on the site or want to experience my lame jokes first hand, be sure to send an email to me!”
In the last two weeks, a lot has happened. We would first like to inform you about all the skills of our committee members. Besides being IT nerds, Killer negotiators, Logistic heroes and Planning Pros, we also discovered we are exceptionally good at karaoke! We don’t like to brag, but with each beer, the quality of the songs ánd the singing got better. As if you had not guessed it yet, we had another team building event with as a result an (embarrassingly enough not to tell you) committee song. It was hard to beat the glow-in-the-dark golfing, but it was definitely equally as fun. While organizing such a big event it is important to keep the positive energy by having a lot of fun together.
Of course, big steps were taken in the organizing process as well. Another meeting with the Advisory board took place and we made progress in the process of getting buses, had interesting discussions about the program and we are making sure everyone is safe during the event. The website includes more information about how to get to Enschede and the core team page is updated as well. Also, a location is found to celebrate European Night. We are already looking forward to this night especially and getting ready to taste all the good food from you all!
In this first blog post, we would like to give you some general information about our process until now. The committee started out approximately a year ago and everyone was enthusiastic to start this new adventure. Of course, all members of AEGEE-Enschede were very happy when we got the message we were the lucky ones to organize this Spring Agora! Now the time was there to really start organizing. Fruitful discussions resulted
in determining the main theme of this Agora: Dare To Act. In the last few months, the committee has been busy with making sure every participant has a place to sleep, a place to sit and not less important, a place to take a hot shower.
Design struggles were real because you know, it is design, but we are very happy about the clean and slick outcomes. As of right now, the committee is at the office almost every day trying to make this Agora the most amazing one yet. The program is being finalized and we are reaching out to companies to really make this event count. Also, two subcommittees are now fully in function and are busy with specifically the logistics and organizing the memorable (or not ;)) parties and the social program!
We would like to invite you to follow our journey, check out the website and come back here regularly for more updates on the core team.