Information mails

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With this blog, you’ll be informed about all the information you will need as a participant of the Spring Agora Enschede 2017. All the important emails containing this information will be posted here as well in one convenient place. See you soon!

please see this sub-page for the visa emails.

Sun 14thMay, 2017

Practical information

####
####> Dear %FirstName%,
####> This email contains useful information for you to know!
####

Still feeling hyped? Good! This email contains some answers to questions we have received and other useful information.

##> FROM ENSCHEDE TO AGORA <##
Arriving in Enschede is not everything, you will still need to get to the Agora! We have updated our ‘How to get to Enschede’ page to include final directions to the Agora! Check it out at the following link:
https://agoraenschede.org/participants/how-to-get-to-enschede/#enschede-agora
On this link, you can find the campus map and detailed addresses of each location, but for your convenience, they are listed here below as well!
General campus address/entrance: Drienerlolaan 5
Gyms: Sportcentrum: De Hems 20
Plenary and sessions: Waaier: Hallenweg 25
Fair: Bastille (atrium): De Hems 10
Opening ceremony: Wilminktheater: Wenninkgaarde 40-42

##> AGORA BOOKLETS <##
Are you fully prepared yet for the Agora? Have you read the booklets yet? If not there is still time! You can find the booklets on the link below. http://intranet.aegee.org/cd/view/3#documents/6389/page:1
You will need to login on your intranet account to access them. On that page, there are several booklets, including information about candidatures, proposals, activity reports, budgets but also the general Spring Agora Enschede Booklet! This last booklet contains the agenda during the event as well as some useful general information to know, this is the one to start with!

##> AGORA TOKENS <##
We are glad to inform everyone that during our entire event it will be possible to pay with the same tokens at the parties! You will be able to buy these Agora tokens (AEGEEuros?) throughout the event and never have to worry about how to pay anymore and on top of that, you can quickly gather tokens from your friends to order a batch of drinks all at once!

##> NOTIFICATIONS <##
We would like to introduce to you the Agora Enschede WhatsApp notification service. This service will provide you with general announcements about the event, and changes in schedule. In order to subscribe to this service please save the Info desk number (+31-622012870) in your contact list. And send the message “AGORA ON” to this number through WhatsApp. This number is will not reply to your messages, do not ask questions to this number 🙂

##> PARTIES <## You might have noticed already, but we are selling party passes! Is your partysquad missing that 1 friend who was not able to attend the full agora? Tell them of this opportunity! Visit our webshop to buy the party pass! You can buy them for each party separate, or simply get access to all of them at once! (Lodging, transport, food, etc not included).
https://agoraenschede.org/shop/
#> €9,- Party pass purchases made before this email can be refunded in favor of a €3,- single day party pass.

##> EUROPEAN NIGHT <##
IMPORTANT: Due to regulations we have to abide, every local is only allowed to bring 1 bottle of strong liquor (15% and up). This bottle has to be handed to the info desk by the end of Friday afternoon.

##> PARTY THEMES <##
On facebook the first 2 party themes have already been disclosed:
Arrival day (23rd) – Welcome to the Netherlands! Dress up as Dutch as you can and join the party at the University’s very own student-run pub, de Vestingbar!
Day one (24th) – P.C.S.A. Incognito Masquerade ball. After the opening ceremony at the beautiful Wilminktheater, we’ll head up to the fancy club ‘t Bölke. Dress up elegant and start this Agora incognito.
#> TIP: Dress up for the plenaries that day, as after the plenaries there will be no time anymore to change before the opening ceremony.

Check the official facebook participants group to find out what the other themes are!

##> GYM <##
We have received some questions when the gym will be opened. The gym will be opened from Tuesday 23rd 23:59 onwards. There will an option to store your luggage earlier and we will make certain to keep you entertained if you arrive earlier 🙂

##> VEGA FRIDAY <##
In order to support the environment and to lessen our footprint on the planet, Friday 26th will be a meat-free Friday! We hope you like veggies because this day you won’t be able to run from them! 😉

##> EXTRA ACTIVITIES <##
After a long day of discussion, would you really just like to just dance it off? We got a salsa workshop for you! One of Enschede’s very own dance associations will quickly teach you how to be a true salsa master on the dance floor Would you rather test your luck? Join the bingo activity instead and see if you are lucky enough to win some cool prizes! The bingo is on Tuesday (23rd), the salsa is on Thursday (25th), both are free, but both have limited places and you can sign up using the form above!
Stay tuned for more activities!

##> QUESTIONNAIRE<##
We would like to ask you once again to fill in our questionnaire if you have not already done so. It has some important additional information about topics such as arrival and departure time, special needs and technology matters.

##>
##> https://goo.gl/forms/O45R7YONY0hoMDQH3
##>

##> CONTACT <##
Follow our facebook page:
https://www.facebook.com/agoraenschede/
Join the participant’s group:
https://www.facebook.com/groups/springagoraenschede2017/
Check out our FAQ:
https://agoraenschede.org/participants/faq/
Send us an email:
incoming@agoraenschede.org

We are still hard at work at providing you the best Agora experience possible, if you have any awesome tips or just want to have a talk with us be sure to contact us!

On behalf of the organizing team of the Spring Agora Enschede 2017 – Dare to Act,
Derk Snijders – Incoming responsible


Spring Agora Enschede 2017
www.agoraenschede.org
info@agoraenschede.org
tel: +31 (0)53-4321040
fax: +31 (0)53-4346241

Tue 02ndMay, 2017

Confirmed!

####
####> Dear %FirstName%,
####> Your participation in the Spring Agora Enschede is confirmed!
####

This email serves as a confirmation of your participation for the Spring Agora Enschede 2017, as well as some general information, but mostly a warm welcome to all of you!

##> QUESTIONNAIRE<##
We would like to ask you to fill in our questionnaire, it has some important additional information about topics such as arrival and departure time, special needs and technology matters.

##>
##> https://goo.gl/forms/O45R7YONY0hoMDQH3
##>

##> EXTRA ACTIVITIES <##
After a long day of discussion, would you really just like to just dance it off? We got a salsa workshop for you! One of Enschede’s very own dance associations will quickly teach you how to be a true salsa master on the dance floor.
Would you rather test your luck? Join the bingo activity instead and see if you are lucky enough to win some cool prizes! The bingo is on Tuesday (23rd), the salsa is on Thursday (25th), both are free, but both have limited places and you can sign up using the form above!

Stay tuned for more activities!

##> FROM ENSCHEDE TO AGORA <##
Arriving in Enschede is not everything, you will still need to get to the Agora! We have updated our ‘How to get to Enschede’ page to include final directions to the Agora! Check it out at the following link: https://agoraenschede.org/participants/how-to-get-to-enschede/#enschede-agora

##> CONTACT <##
Follow our facebook page:
https://www.facebook.com/agoraenschede/
Join the participant’s group:
https://www.facebook.com/groups/springagoraenschede2017/
Check out our FAQ:
https://agoraenschede.org/participants/faq/
Send us an email:
incoming@agoraenschede.org

We are still hard at work at providing you the best Agora experience possible, if you have any awesome tips or just want to have a talk with us be sure to contact us!

On behalf of the organizing team of the Spring Agora Enschede 2017 – Dare to Act,
Derk Snijders – Incoming responsible


Spring Agora Enschede 2017
www.agoraenschede.org
info@agoraenschede.org
tel: +31 (0)53-4321040
fax: +31 (0)53-4346241

Thu 20thApr, 2017

Payment deadline extended until April 26th

####
####> Dear %FirstName%,
####> We have extended the deadline to confirm your participation until April 26th
####

Your participation for the Spring Agora Enschede 2017 is not yet confirmed, this can have a number of reasons:

#> You have just recently paid the fee and we still need to process it
> Thank you! you should receive an email about your confirmation soon

#> You have not paid the fee yet
> You have until April 26th to confirm your participation, this is final.

#> You have already contacted us about payment
> If we made arrangements with you, those still hold.

 
##> CONFIRMING YOUR APPLICATION <##
Your participation is only confirmed by paying the fee, without confirming you will not be allowed to participate in the Agora. Confirming your participation is done on our webshop by buying the Agora Fee item. The fee is €50 when in need of a visa, and €55 for non-visa participants. Besides that, there is a €5 deposit included for an Agora drinking cup that can be returned to you if you hand in your cup at the end of the event (see below for more information).

>You have until April the 26th (including) to pay your fee.

 
##> WEBSHOP <##
We have set up a webshop on our site to make it as easy as possible to pay the fee and even order other products! You can find the webshop on the following page: https://agoraenschede.org/shop. Please read the instructions on that page before buying. During checkout, you are required to enter valid information and agree to our terms and conditions. We have a number of payment options, each with their own additional fee, pay attention to this when making a choice. If you have more questions check out the webshop section of the FAQ page (https://agoraenschede.org/participants/faq/).

We would like to highlight the following items on our webshop:
AGORA FEE – Buy this to pay the agora fee and confirm your participation, you can buy it here:
https://agoraenschede.org/shop/agora-fee-full-price/
CREATE AN ACCOUNT – Create a free account for bidding in auctions.
AGORA T-SHIRT – Buy your very own Agora T-Shirt!
AUCTIONS – We have several products which you can bid on in our webshop such as dates with some of the organizers, a food fast lane and a tour of the AEGEE-Enschede office. When the bidding time expires the highest bidder gets the product!

 
##> CREDITCARD <##
If you were having issues with our payment options: Credit card payment is now fully live and working!
If you still have trouble paying the fee, be sure to contact us.

 
##> CUP DEPOSIT <##
We received some questions about the Agora cup, so here’s a small clarification:
In order to not waste plastic during the event, we chose to provide a cup to all participants that will be used to serve drinks in. In order to provide this cup, we ask you to pay a deposit of €5, which will be returned to you if you hand in the (undamaged) cup at the end of the event. However, we highly encourage you to keep the cup as a souvenir to remember this Agora by! Besides this, you can keep reusing it instead of using throwaway cups as an easy way to limit your carbon footprint. You can see an image of the cup, along with more information, here:
https://agoraenschede.org/2017/04/14/agora-cups/

The €5 for the cup is included with paying the fee in the webshop.

 
##> VISA <##
Please see the visa mail log if you have questions related to visa.
https://agoraenschede.org/participants/information-mails/visa-mails/

 
##> MORE INFORMATION <##
Once again I want to point you to our email log, where you can easily see all the previously sent emails (especially useful in case you have not received earlier emails!).
You can find the log for normal information emails here:
https://agoraenschede.org/participants/information-mails/
Additionally, as previously stated, if you have any questions be sure to check our FAQ page before sending an email!
https://agoraenschede.org/participants/faq/
On behalf of the organizing team of the Spring Agora Enschede 2017 – Dare to Act,
Derk Snijders – Incoming responsible


Spring Agora Enschede 2017
www.agoraenschede.org
info@agoraenschede.org
tel: +31 (0)53-4321040
fax: +31 (0)53-4346241

Tue 18thApr, 2017

Final payment reminder

####
####> Dear %FirstName%,
####> Your participation in the Spring Agora Enschede requires action!
####

In this email we would like to remind you that your current status for the Spring Agora Enschede 2017 is still ‘accepted’, this means that your participation is not yet confirmed.
This can have a number of reasons:

#> You have just recently paid the fee and we still need to process it
> Thank you! you should receive an email about your confirmation soon

#> You have not paid the fee yet
> HURRY UP! ONLY 1.5 DAYS LEFT to pay the fee and confirm your participation!

 
##> CONFIRMING YOUR APPLICATION <##
Your participation is only confirmed by paying the fee, without confirming you will not be allowed to participate in the Agora. Confirming your participation is done on our webshop by buying the Agora Fee item. The fee is €50 when in need of a visa, and €55 for non-visa participants. Besides that, there is a €5 deposit included for an Agora drinking cup that can be returned to you if you hand in your cup at the end of the event (see below for more information).

>You have until April the 19th (including) to pay your fee (1.5 days left!). If you have not paid by then you are not allowed to come to the Agora.

 
##> WEBSHOP <##
We have set up a webshop on our site to make it as easy as possible to pay the fee and even order other products! You can find the webshop on the following page:
https://agoraenschede.org/shop. Please read the instructions on that page before buying. During checkout, you are required to enter valid information and agree to our terms and conditions. We have a number of payment options, each with their own additional fee, pay attention to this when making a choice. If you have more questions check out the webshop section of the FAQ page (https://agoraenschede.org/participants/faq/).

We would like to highlight the following items on our webshop:
AGORA FEE – Buy this to pay the agora fee and confirm your participation, you can buy it here:
https://agoraenschede.org/shop/agora-fee-full-price/
CREATE AN ACCOUNT – Create a free account for bidding in auctions.
AGORA T-SHIRT – Buy your very own Agora T-Shirt!
AUCTIONS – We have several products which you can bid on in our webshop such as dates with some of the organizers, a food fast lane and a tour of the AEGEE-Enschede office. When the bidding time expires the highest bidder gets the product!

 
##> NEW: CREDITCARD <##
If you were having issues with our payment options: Credit card payment is now fully live and working!
If you still have trouble paying the fee, be sure to contact us.

 
##> CUP DEPOSIT <##
We received some questions about the Agora cup, so here’s a small clarification:
In order to not waste plastic during the event, we chose to provide a cup to all participants that will be used to serve drinks in. In order to provide this cup, we ask you to pay a deposit of €5, which will be returned to you if you hand in the (undamaged) cup at the end of the event. However, we highly encourage you to keep the cup as a souvenir to remember this Agora by! Besides this, you can keep reusing it instead of using throwaway cups as an easy way to limit your carbon footprint. You can see an image of the cup, along with more information, here:
https://agoraenschede.org/2017/04/14/agora-cups/

The €5 for the cup is included with paying the fee in the webshop.

 
##> VISA <##
Please see the visa mail log if you have questions related to visa.
https://agoraenschede.org/participants/information-mails/visa-mails/

 
##> MORE INFORMATION <##
Once again I want to point you to our email log, where you can easily see all the previously sent emails (especially useful in case you have not received earlier emails!).
You can find the log for normal information emails here:
https://agoraenschede.org/participants/information-mails/
Additionally, as previously stated, if you have any questions be sure to check our FAQ page before sending an email!
https://agoraenschede.org/participants/faq/
On behalf of the organizing team of the Spring Agora Enschede 2017 – Dare to Act,
Derk Snijders – Incoming responsible


Spring Agora Enschede 2017
www.agoraenschede.org
info@agoraenschede.org
tel: +31 (0)53-4321040
fax: +31 (0)53-4346241

Fri 14thApr, 2017

Agora Cups

We received some questions about the Agora cup, so here’s a small clarification:
In order to not waste plastic during the event, we chose to provide a cup to all participants that will be used to serve drinks in. In order to provide this cup, we ask you to pay a deposit of €5, which will be returned to you if you hand in the (undamaged) cup at the end of the event. However, we highly encourage you to keep the cup as a souvenir to remember this Agora by! Besides this, you can keep re-using it instead of using throwaway cups as an easy way to limit your carbon footprint. You can see an image of the cup here:

Don’t forget to confirm your participation before the 19th of April in our shop: https://agoraenschede.org/shop/

Tue 11thApr, 2017

Payment reminder & newly accepted

####
####> Dear %FirstName%,
####> Your participation in the Spring Agora Enschede requires action
####

In this email we would like to remind you that your current status for the Spring Agora Enschede 2017 is still ‘accepted’, this means that your participation is not yet confirmed.
This can have a number of reasons:
#> You were accepted later by the chair team, this is your first email from us!
> Read further below for some more information

#> You have just recently paid the fee and we still need to process it
> Thank you! you should receive an email about your confirmation soon

#> You have not paid the fee yet
> Hurry up! Only 7 days left to pay the fee and confirm your participation.

 
##> INFORMATION MAIL LOG<##
Once again I want to point you to our email log, where you can easily see all the previously sent emails (especially useful in case you have not received earlier emails!).
You can find the log for normal information emails here:
https://agoraenschede.org/participants/information-mails/
Additionally, as previously stated, if you have any questions be sure to check our FAQ page before sending an email!
https://agoraenschede.org/participants/faq/

 
##> VISA <##
If you are in need of a visa you should have received an email informing you about the process by now, even if you were accepted later. Please check your spam folders, search for @agoraenschede.org emails and if you cannot find it make sure to inform us so we can fix this!
Additionally, there is also a visa information mail log which can be found here:
https://agoraenschede.org/participants/information-mails/visa-mails/

 
##> CONFIRMING YOUR APPLICATION <##
Your participation is only confirmed by paying the fee, without confirming you will not be allowed to participate in the Agora. Confirming your participation is done on our webshop by buying the Agora Fee item.

##>You have until April the 19th to pay your fee (1 week left!). If you have not paid by then you are not allowed to come to the Agora.

 
##> NEW: CREDITCARD <##
We were made aware of certain people having issues paying the fee due to them not having a payment option available for them, we have worked to resolve this and are in the process of adding a new payment option with a simple credit card to the shop! We are currently waiting on our payment gateway to process our request, payment with a credit card should be available hopefully by tomorrow!
If you still have trouble paying the fee, be sure to contact us.

 
##> WEBSHOP <##
We have set up a webshop on our site to make it as easy as possible to pay the fee and even order other products! You can find the webshop on the following page:
https://agoraenschede.org/shop. Please read the instructions on that page before buying. During checkout, you are required to enter valid information and agree to our terms and conditions. We have a number of payment options, each with their own additional fee, pay attention to this when making a choice. If you have more questions check out the webshop section of the FAQ page (https://agoraenschede.org/participants/faq/).

We would like to highlight the following items on our webshop:
AGORA FEE – Buy this to pay the agora fee and confirm your participation, you can buy it here:
https://agoraenschede.org/shop/agora-fee-full-price/
CREATE AN ACCOUNT – Create a free account for bidding in auctions.
AGORA T-SHIRT – Buy your very own Agora T-Shirt!
AUCTIONS – We have several products which you can bid on in our webshop such as dates with some of the organizers, a food fast lane and a tour of the AEGEE-Enschede office. When the bidding time expires the highest bidder gets the product!
On behalf of the organizing team of the Spring Agora Enschede 2017 – Dare to Act,
Derk Snijders – Incoming responsible


Spring Agora Enschede 2017
www.agoraenschede.org
info@agoraenschede.org
tel: +31 (0)53-4321040
fax: +31 (0)53-4346241

Tue 04thApr, 2017

Acceptance information & how to confirm

####
####> Congratulations <name>, you are accepted for:
####> SPRING AGORA ENSCHEDE 2017 – DARE TO ACT
####

In this info mail, we will explain how to confirm your application, how to keep in touch with us, how to reach Enschede and more!

##> QUESTIONS? <##
Before anything, we would like to inform you about our Frequently Asked Questions (FAQ) page, which can be found on our website: https://agoraenschede.org/participants/faq/.
Please have a look there before contacting us about a question, we will update this page whenever we get new questions!

##> CONFIRMING YOUR APPLICATION <##
Your participation is only confirmed by paying the fee, without confirming you will not be allowed to participate in the Agora. Confirming your participation is done on our webshop by buying the Agora Fee item.

##>You have until April the 19th to pay your fee (2 weeks). If you have not paid by then you are not allowed to come to the Agora.

##> WEBSHOP <##
We have set up a webshop on our site to make it as easy as possible to pay the fee and even order other products! You can find the webshop on the following page:
https://agoraenschede.org/shop. Please read the instructions on that page before buying. During checkout, you are required to enter valid information and agree to our terms and conditions. We have a number of payment options, each with their own additional fee, pay attention to this when making a choice. If you have more questions check out the webshop section of the FAQ page (https://agoraenschede.org/participants/faq/).

We would like to highlight the following items on our webshop:
AGORA FEE – Buy this to pay the agora fee and confirm your participation, you can buy it here:
https://agoraenschede.org/shop/agora-fee-full-price/
CREATE AN ACCOUNT – Create a free account for bidding in auctions.
AGORA T-SHIRT – Buy your very own Agora T-Shirt!
AUCTIONS – We have several products which you can bid on in our webshop such as dates with some of the organizers, a food fast lane and a tour of the AEGEE-Enschede office. When the bidding time expires the highest bidder gets the product!

~More items will follow soon~

##> VISA <##
More information about Visa will follow soon in a separate mail. Make sure that if you are in need of a visa that you indicated this when applying on zeus, additionally you are eligible for a €5,- discount when paying the Agora fee. More information can be found here: https://agoraenschede.org/participants/visa/

##> HOW TO REACH ENSCHEDE <##
We prepared a special page to help you decide on how to reach Enschede! You can find it here: https://agoraenschede.org/participants/how-to-get-to-enschede/

##> STAY IN TOUCH <##
To keep up-to-date with all the news and updates of the Agora make sure you follow us on facebook (https://www.facebook.com/agoraenschede/) and regularly check our site for new information! (https://agoraenschede.org/).

Find all these mail archived on our website: https://agoraenschede.org/participants/information-mails/

Best regards and see you soon,
On behalf of the organizing team of the Spring Agora Enschede 2017 – Dare to Act,
Derk snijders – Incoming responsible


Spring Agora Enschede 2017
www.agoraenschede.org
info@agoraenschede.org
tel: +31 (0)53-4321040
fax: +31 (0)53-4346241